Procure-To-Pay Automation

Improving your supply chain can result in huge transaction and strategic sourcing savings.  Over the past 11 years, BTRG has helped numerous leading retailers (Circuit City), healthcare providers (Partners Healthcare) and financial services firms (Independence Blue Cross) automate their Procure-To-Pay process. 

Retail Example

Fortune 500 retailers transact billions of dollars each year in direct and indirect purchases.  For one such retailer, there was a need to reduce costs associated with indirect supplies and store refurbishing.  BTRG implemented an XML and ERP solution that automated Procurement functions for over 600 stores and tracked spend using a Project Costing based solution.  In the end, this retailing giant is expecting to save over $6 million a year based on the efficiencies (Strategic Sourcing, Transaction Savings, Productivity Enhancements) generated from the solution.

Healthcare Example

Healthcare institutions and hospitals purchase supplies on a constant basis and their patients depend on a reliable system to support the orders.  BTRG has helped one of the leading Healthcare organizations implement a complete solution.  Typically, the business process works as follows:

• Handheld scanners do item counts.  Carts in the different operating rooms are supposed to have specific quantities of certain items.
• The data in the scanner gets downloaded to Inventory where the different carts are defined along with the items that are supposed to be on the cart and the quantities.
• Based on the difference between what Inventory says the quantity should be and the quantity counted, a requisition is built and then a purchase order is built.
• The PO Dispatch process picks up the POs and sends them to a third party tool such as GENTRAN or generates an XML message. 
• An EDI or XML tool is used to map the data from the PO tables to the fields needed for the transaction type.
• The POs are sent to the vendor or to a Value Added Network (VAN). 
• The vendor ships the merchandise and sends a receiver to the hospital via the VAN or XML.
• The receiver is brought into Inventory and quantities are updated.
• The receiver is matched with the PO and requisition and an AP Voucher is created.
• The voucher gets paid the next time the AP process is run.

For more information, download our brochure and call a sales representative today.